FAQs

YBO is an online system.

YBO is an online system, it will always require an internet connection. The good news is that YBO can run at a minumum of 3mbps so mobile data will be sufficient to run the system. Templates are provided at the start of the set-up phase that can be accomplished If internet and mobile data are not available, it can readily be uploaded once internet or mobile data are up and running.

It will always depend on your internet connectivity and it only needs 3 Mbps of data.

YAHSHUA Books Online is compliant with the Data Privacy Act and uses established servers of Google and Amazon, with reinforced cyber-security protocols.

We are selling a service. We believe we can better serve our clients by giving them our service instead of just a software.

No, our pricing is for an unlimited number of users.

Considering the data you provide for the migration and your full cooperation and the employees of your company, the YBO system can be used within a month, with full implementation in 3 to 6 months.

We will provide you the required template for you to fill-out and set up your company profile in YBO and then train your employees.

The online servers are included in our service once you use the system.

No, but it can be done. However, to update your data on other software, you can always do the downloading and uploading of data.

Yes, through the use of our DOCUPIC device, you can capture the document and attach it to the system.

It is manual because it depends on the reports you want or need to upload or download.

No. Anyone can have access to any module only if approved through the system's user rights restrictions.

Anyone can have access to any module only if approved through the system's user rights restrictions.

No need. Part of the package is the use of our inventory mobile app, the YAHSHUA Inventory Counter.

We use FIFO (First In, First Out) as our default costing method.

You can find it under REPORTS>INVENTORY>SOLD INVENTORY

Yes. It is under REPORTS>INVENTORY>SOLD INVENTORY

You can find it under REPORTS>FINANCIAL REPORTS.

Yes, you can personalize your forms in YBO. YBO allows you to customize both system-generated and preprinted forms to suit your specific needs.

Yes, you can. YBO allows you to add additional field/s for sorting or filtering your items. It maybe be a text, number, date, amount or selection format.

YBO has Credit Memo module that allows you to apply return of goods and other miscellaneous deductions from revenue.

Yes, it is possible. Go to the General Settings to restrict the user access.

Yes. You can update your pricelist as an import file to update your item info. All you need is the item code.

Yes, It is under General Settings > Purchases & Disbursement Tab. Then, check the Show funds by assigned custodian.

YBO has a landed cost feature that allows you to add the freight/trucking cost to the purchased item.

You can set it in the settings to allow excess delivery against Purchase Order. By default, YBO will not allow to accept more than the purchase order.

You can go to Reports >> Inventory >> Receive Inventory to filter the items received from certain supplier. Filtering for expiration report is not yet available.

Yes. You can activate the Customer or Inventory SRP Restriction found in the General Settings. To set the pricing restriction, just go to Inventory Lists, select the item you want to restrict, click on the dropdown arrow beside the Show Ledger option.

Yes, you can. Just make sure that you have not made a transaction that links to the current accounts. You may delete all in the Chart of Accounts Module and use the import Chart of Accounts to upload your new account/s.

Yes, you can. It can be done by setting the access in their user rights.

First, record the cash refund to customer in payments on the disbursment side under account with the related subsidiary to customer. Second, the CM or credit memo should be recorded on the sales side. Lastly, both transaction should be record in receipt and collection for offsetting.

Yes, as long as it does not have a related transaction.

Yes, as long as you were given an access and it does not have a related transaction.

Yes, we have mobile Inventory Counter Application. You can use it even when you are offline. Then you may sync your actual count when there is available internet connection.

Yes, You can set a default customer discount and you can generate discount report for the sold inventory.

No, YBO is not a BIR registered system. It is designed for internal or management reporting purposes, providing you with an accurate view of your business's performance by considering all transactions. While YBO may not be registered with BIR, we are committed to ensuring that YBO is compliant with all applicable laws and regulations.

YBO has a Unserved Report that compares the item purchased againts the received items. You can see it under Reports>> Accounts Payable.

1. Minimal Cost and Investment - Compared to on-premise systems, you don't need to invest in a server. With YBO, you just have to pay for the subscription and don't have to worry about server costs. Your subscription is for an unlimited number of users, and you can even give access to your sales representatives. Plus, there are no annual fees or upgrade costs. 2. Easy Access - YBO is hosted on cloud-based servers, which means you can access it and generate reports anytime and anywhere as long as you have an internet connection. 3.Flexibility and Customization - With YBO, you can easily customize the system to meet your unique business requirements at a minimal cost. 4.After Sales Customer Support - We don't just provide the software. We also assist with setting up and streamlining your accounting process, provide training to your staff, and provide customer support and free consultations.

Depending on the complexity of the requirement, requests for customization will undergo an assessment and approval that may or may not have cost implication. Good news is we have our own system engineers, simple tweaking or additional fields are developed for free.

YAHSHUA Books and YAHSHUA Payroll are not yet integrated. However, you can still download and upload data between the two systems.

Yes, you can set what type of transactions you want to restrict in the General Settings.

Yes. YBO has an approval feature where you can directly approved the transaction in the system. You can enable email notification to keep track of the transaction's approval status and make use of the systems attachment to review related documents.

You can set an unlimited number of Approvers. Any user can approve a transaction if they have been given an Approver access.

Currently, the avaialble mobile application integrated with YBO is the Inventory Counter App. However, you can still access YBO through your mobile browser.

We have been serving a variety of businesses, including but not limited to Trading, Service providers, Hotels, Restaurants, Construction, Rice manufacturing, Schools, Cooperatives, and Non-profit organizations.

YAHSHUA is in a Non-Disclosure Agreement (NDA) with our clients.

These are the minimum requirements to run YBO on different operating softwares and devices: a) Windows PC: Windows 7 or higher, Intel Core i3 with at least 2GB of RAM. b) Mac: OS X "El Capitan" 10.11 or higher. c) Linux operating systems (Ubuntu or Fedora). d) Android: Lollipop or later versions. e) iPhone/iPad: iOS 12.0 or later versions.